PRF Contractors RFQ

Note to Respondents:

Please be advised that all submissions (including those not selected for engagement) may be made available to the public on request pursuant to the Rhode Island Access to Public Records Act, Chapter 2 of Title 38 of the Rhode Island General Laws (the “APRA”) upon award of a contract(s). As a result, respondents are advised not to include information that they deem proprietary or confidential or that constitutes a trade secret.

Introduction & Instructions

Through this Request for Qualifications ("RFQ"), the Providence Revolving Fund will procure qualified firms to perform home repair contracting activities for PRF.

Applications that do not adhere to the submission instructions described herein shall not be accepted or considered by PRF.

If you cannot complete this form all at once, you may save your progress with the Save button at the bottom of the form.

If you cannot complete this form online due to technical limitations, you may arrange to drop off documentation and sign agreements in person at PRF's office.
Email info@revolvingfund.org to set up an appointment.

Please note that failure to provide any information, certification, or document requested in this RFQ may cause your submission not to be reviewed or considered by PRF.

PRF may request site visits to currently active or recently completed projects as part of the evaluation process.

Updates, amendments and Q&A's related to this Request for Qualifications may be posted from time to time at revolvingfund.org.

Evaluation & Selection

A selection committee consisting of PRF employees will review all applications that meet the requirements set forth in the “Instructions” section of this RFQ and make a selection based on the following factors:

Professional capacity to undertake the Scope of Work
Ability to perform within time and budget constraints
Previous work experience and performance with PRF and/or similar
Recommendations by references
Firm minority status and affirmative action program or activities
Foreign language capabilities of the firm
Other pertinent information submitted

By this RFQ, PRF has not committed itself to undertake the work set forth herein. PRF reserves the right to reject any and all applications, to rebid the original or amended scope of services and to enter into negotiations with one or more respondents. PRF reserves the right to make those decisions after its receipt of responses. PRF’s decision on these matters is final.

Within 10 business days of receiving a submission, PRF will notify contractors via email whether they have been approved. Approved firms will receive a PRF Contractor ID Number.

For additional information contact: info@revolvingfund.org

Company Name:*

Owner's Name:*

First NameLast Name

Owner's Driver's License or State ID*

Business Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Primary Telephone:*

Please enter a valid phone number.

Business Telephone:

Please enter a valid phone number.

Cell Phone:

Please enter a valid phone number.

Alternate Contact:

First NameLast Name

Alternate Contact Telephone:

Please enter a valid phone number.

Email:*

example@example.com

Tax ID #:*

Is the firm a Minority or Women-owned Business Enterprise?

MBEWBE

Please list any Non-English language proficiency

I. Services to be Provided

PRF is seeking to pre-qualify a roster of contractors who can supply skilled individuals to stabilize, repair, and rehabilitate properties. This contractor list will be used for fixed-price and not-to-exceed price projects with work performed on site at the required property.

Work may include a full range of general construction stabilization, repair and rehabilitation services including, but not limited to the options in the next question.

What is the Scope of Work performed by your company with its own employees? Please select all.*

The details of the work to be performed for each project will be specified in each project’s Scope of Work (“SOW”) on a project by project basis. The work may be targeted, specific to program, or code requirements, or other negotiated purpose.

II. Project Schedule

Project schedule would be determined by the Construction Manager. The contractor roster will be valid for three (3) years, with an option for an extension for two (2) additional years at PRF’s discretion based on a performance evaluation.

III. Project Approach

PRF would provide a project Scope of Work in advance to vendors for review and consideration.

For each Scope of Work, PRF shall make every effort to request bids or proposals from at least three (3) vendors (if there are three qualified vendors for the task). PRF may select vendors on a rotating basis for this work.

IV. Budget and Payment Terms
Contractor may bill PRF for services completed and as soon as Constructions Managers have conducted an inspection of the job. All invoices for services shall be emailed to: Carrie Zaslow: info@revolvingfund.org. Payment shall be made to contractor no more than thirty (30) days from receipt of billing.

V. Additional Terms and Conditions

All rates provided in the cost proposal will reflect a lump sum fee, inclusive of all costs borne by the contractor including but not limited to costs of labor, materials. benefits provided to staff if any, and all other business-related costs. Contractor must specify requirements for travel expenses if contractor anticipates requesting reimbursement for travel expenses to PRF offices in Providence, RI.
PRF reserves the right to negotiate better pricing After all bids are received from all bidding contractors.
Contractors may subcontract work to acquire skills and experience required by PRF; however, PRF shall be notified of such subcontracting and reserves the right to approve or reject any subcontractors. Qualifications of any subcontractors must meet minimum requirements of PRF.
All work contracted under this solicitation will be considered “work for hire” with all rights to intellectual property assigned to PRF.
All Contractors hired under this solicitation shall adhere to all applicable PRF policies and procedures. Such PRF policies and procedures will be made available to Contractors upon request. Contractor shall also perform its services in compliance with all applicable federal, State, applicable agency and local laws, policies, ordinances, orders, procedures, and regulations in effect at the time the services are performed.
PRF reserves the right to require additional terms and conditions when entering into individual engagements with Contractor(s).
PRF reserves the right to request and review BCI results.

VI. Insurance Requirements
Contractors receiving contracts will be required to procure at their expense and maintain all insurance required in form and terms acceptable to PRF for the duration of the contract or as otherwise specified.

At the time of signing a contract, Contractors are required to submit certificates of insurances and any required endorsements acceptable to PRF. Contractor shall provide PRF with replacement Certificate(s) and endorsements upon expiration, renewal, expiration or cancellation of the policies during the term of the contract, unless a longer period is specified.

Commercial General Liability Insurance: Commercial General Liability Insurance covering bodily injury from property damage, personal and advertising injury, independent contractors, products completed operations, and contractual coverage. Coverage shall be written on an occurrence basis and shall extend to an agent, independent contractor, temporary worker, and a leased worker. A combined single limit of $1,000,000 per occurrence and aggregate is required.

Workers Compensation: Workers Compensation coverage in compliance with the workers’ compensation laws of the State. Per the Department of Labor and Training, coverage shall include Employers Liability Insurance with minimum limits of $500,000 each accident, $500,000 disease, or policy limit, $500,000 each employee.

Alternative Employer Endorsement shall be required for both the workers compensation and employers’ liability policy. For independent contractors who bid directly as a contractor without workers compensation insurance, they must fill out a Notice of Designation as an Independent Contractor Pursuant to RI General Law 28-29- 17.1. The form may be found at the Rhode Island Department of Labor and Training web site.

The Commercial General Liability Insurance and Auto Liability Insurance shall include PRF, agencies, officers, and employees as Additional Insured but only with respect to the Contractor’s activities under the contract. The insurance required through a policy or endorsement shall include A waiver of subrogation waving any right to recovery the insurance company may have against PRF, its agencies, officers, and employees. A provision that Contractor’s insurance coverage shall be primary to any insurance, self- insurance or self-insured retention maintained by PRF, its agencies, officers, and employees. Any insurance, self-insurance or self-insured retention maintained by PRF, its agencies, officers and employees shall be more than the Contractor’s insurance and shall not contribute.

There shall be no cancellation, material change, potential exhaustion of aggregate limits or non- renewal without 30 days written notice from the Contractor or its insurer(s) to PRF, Division of Information Technology. Any failure to comply with the reporting provisions of this clause shall be grounds for immediate termination of this contract.

Insurance coverage required under the contract shall be obtained from insurance companies acceptable to PRF. The Contractor shall pay all deductibles, self-insured retentions and/or self- insurance included hereunder. The Contractor shall disclose to PRF the amount of any deductible, self-insured retention and/or self-insurance. PRF reserves the right to reject any such insurance as not complying based on the amount of the deductible, self-insured retention and/or self-insurance. PRF reserves the right to consider and accept alternative forms and plans of insurance or to require additional or more extensive coverage for any individual requirement.

General Contractor (GC) License Number*

GC License Expiration:*

Date

Lead Contractor (LC) License Number:

LC License Expiration:

Date

Lead Renovation Firm (LRF) License Number:

8 hour Renovation, Repair, and Painting training

LRF Expiration:

Date

Lead Supervisor License Number

Lead Supervisor Expiration:

Date

Please attach copies of your current contractor and lead licenses:*

Commercial General Liability (CGL) Insurance in the amount of $1,000,000 is required of all Contractors. Additionally, a full Workers Compensation Insurance certificate will be requested once a firm is approved and hired for a specific job.

Please enter the CGL insurance carrier’s name, upload the firm's CGL insurance certificate, commit to project-specific Workers Compensation insurance, and include any other insurance information related to your lead hazard reduction work.

CGL Insurance Carrier Name*

CGL Insurance Expiration Date*

CGL Insurance Certificate*

Workers Compensation Insurance Commitment: As per the Department of Labor and Training, a full Workers Compensation Insurance certificate must be supplied once a firm is approved and hired for any specific job. By selecting "Yes," contractor agrees to provide Workers Compensation Insurance in the event that PRF hires them. By selecting "No," contractor is required to submit DLT independent contractor form.*

Yes, I will have a worker's compensation insurance certificate.No, I will designate myself as an independent contractor.

Fill out and submit this waiver form from the Department of Labor and Training.

DLT Independent Contractor Form

Other Insurance Coverage Details

Please describe any other insurance policies your firm holds that may be relevant to this contracting work.

Reference 1 Homeowner Name:*

Homeowner First NameHomeowner Last Name

Reference 1 Phone:*

Please enter a valid phone number.

Reference 1 Email:

example@example.com

Reference 1 Address:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Reference 2 Homeowner Name:*

Homeowner First NameHomeowner Last Name

Reference 2 Phone:*

Please enter a valid phone number.

Reference 2 Email:

example@example.com

Reference 2 Address:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Reference 3 Homeowner Name:*

Homeowner First NameHomeowner Last Name

Reference 3 Phone:*

Please enter a valid phone number.

Reference 3 Email:

example@example.com

Reference 3 Address:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Submission Certifications

Please respond to all items below. Be sure to include any additional information in the space provided. If you need to submit additional documentation, please do so in an email to info@revolvingfund.org with the name of the contractor firm and "RFQ Docs" in the subject line.

1. Identify any conflict of interest that may arise as a result of business activities or ventures by your firm and associates of your firm, employees, or subcontractors as a result of any individual’s status as a member of the board of directors of any organization likely to interact with PRF. (N/A if None)*

2. Describe how your firm will handle actual or potential conflicts of interest: *

1. Identify any material litigation, administrative proceedings, or investigations in which your firm is currently involved. (N/A if none)*

2. Identify any material litigation, administrative proceedings, or investigations to which your firm or any of its principals, partners, associates, subcontractors, or support staff was a party, that has been finally adjudicated or settled within the past 2 years. (N/A if none)*

1. PRF insists upon full compliance with Chapter 27 of Title 17 of the Rhode Island General Laws, Reporting of Political Contributions by State Vendors. This law requires State Vendors entering into contracts to provide services to an agency such as PRF, for the aggregate sum of $5,000 or more, to file an affidavit with the State Board of Elections concerning reportable political contributions. The affidavit must state whether the State Vendor (and any related parties as defined in the law) has, within 24 months preceding the date of the contract, contributed an aggregate amount in excess of $250 within a calendar year to any general officer, any candidate for general office, or any political party. Please acknowledge your understanding below.*

I have read and understand the requirements of Chapter 27 of Title 17 of the Rhode Island General Laws, Reporting of Political Contributions by State Vendors.

2. Does any Rhode Island "Major State Decision-maker", as defined below, or the spouse or dependent child of such person, hold (i) a ten percent or greater equity interest, or (ii) a Five Thousand Dollar or greater cash interest in this business?*

YesNo

For Purposes of this question, "Major State Decision-maker" means:

(i) All general officers; and all executive or administrative head or heads of any state executive agency enumerated in § 42-6-1 as well as the executive or administrative head or heads of state quasi-public corporations, whether appointed or serving as an employee. The phrase “executive or administrative head or heads” shall include anyone serving in the positions of director, executive director, deputy director, assistant director, executive counsel, or chief of staff;

(ii) All members of the general assembly and the executive or administrative head or heads of a state legislative agency, whether appointed or serving as an employee. The phrase “executive or administrative head or heads” shall include anyone serving in the positions of director, executive director, deputy director, assistant director, executive counsel, or chief of staff;

(iii) All members of the state judiciary and all state magistrates and the executive or administrative head or heads of a state judicial agency, whether appointed or serving as an employee. The phrase “executive or administrative head or heads” shall include anyone serving in the positions of director, executive director, deputy director, assistant director, executive counsel, chief of staff or state court administrator.

Please identify the Major State Decision-maker and specify the nature of their ownership interest.

Provide a copy of the annual financial disclosure required to be filed with the Rhode Island Ethics Commission pursuant to R.I.G.L §§36- 14-16, 17 and 18.

3. In the course of providing goods or services to PRF, the selected respondent may receive certain personal information specific to PRF customer(s) including, without limitation, customer names and addresses, telephone numbers, email addresses, dates of birth, loan numbers, account numbers, social security numbers, driver’s license or identification card numbers, employment and income information, photographic likenesses, tax returns, or other personal or financial information (hereinafter collectively referred to as the “Personal Information”). The maintenance of the Personal Information in strict confidence and the confinement of its use to PRF are of vital importance to PRF.

Please certify below that in the event your firm is selected:

(i) any Personal Information disclosed to your firm by PRF or which your firm acquires as a result of it services hereunder will be regarded by your firm as confidential, and shall not be copied or disclosed to any third party, unless PRF has given its prior written consent thereto; and

(ii) your firm agrees to take all reasonable measures to (a) ensure the security and confidentiality of the Personal Information, (b) protect against any anticipated threats or hazards to the security or integrity of the Personal Information, and (c) maintain reasonable security procedures and practices appropriate to your firm’s size, the nature of the Personal Information, and the purpose for which the Personal Information was collected in order to protect the Personal Information from unauthorized access, use, modification, destruction or disclosure, and misappropriation; and

(iii) when discarding the Personal Information, destroying it in a commercially reasonable manner such that no third party can view or recreate the information, electronically or otherwise.

These provisions, which implement the requirements of the Rhode Island Identity Theft Protection Act, R.I.G.L. § 11-49.2 et seq., will also be incorporated into the final contract with the selected respondent(s). In addition, if selected, your firm may be requested to provide a copy of its information security plan.

I certify that in the event our firm is selected, we will comply with the Personal Information and Security guidelines noted above:*

Yes

4. Your firm’s president, chairperson or CEO must certify below that (i) no member of your firm has made inquiries or contacts with respect to this RFQ other than in an email or written communication to Carrie Zaslow, info@revolvingfund.org, seeking clarification on the Scope of Work set forth in this application, from the date of this RFQ through the date of your application, (ii) all information in the application is true and correct to the best of your knowledge, (iii) no member of your firm gave anything of monetary value or promise of future employment to a PRF employee or Commissioner, or a relative of the same, based on any understanding that such person’s action or judgment will be influenced, and (iv) your firm is in full compliance with Chapter 27 of Title 17 of the Rhode Island General Laws, Reporting of Political Contributions by State Vendors.

I certify that no member of our firm has made or will make any such inquiries or contacts; all information supplied is true and correct; no member of our firm has provided anything of value to influence PRF; and our firm is in compliance with applicable political contribution reporting:*

Yes

President, Chairperson or CEO:*

First NameLast Name

President, Chairperson, or CEO Signature:*

Firm Name:*

If the answer to any of the following questions is “yes”, please provide the date and the location of the project, the property owner’s name and a description of how the allegations were resolved.

1. Are there any citations, judgements, claims, arbitration proceedings, suits or consent agreements pending or outstanding against your company for alleged violations related to work performed?*

YesNo

If "Yes", please explain outstanding or pending legal situation:

2. Have you had any projects terminated prior to completion?*

YesNo

If "Yes", please explain early termination:

I hereby attest under the pains and penalties of perjury that all information and answers contained herein are complete, true and correct.*

Name of Submitter:*

First NameLast Name

Title:*

Date:*

Date

Request for Qualifications: Contractor Services

Contractor Information

Scope of Work

License Information:

Insurance:

References

Conflicts of Interest

Litigation, Proceedings, Investigations

Certifications

CLAIMS & SUITS